REGISTERED OFFICE CHANGE OF COMPANY/ LLP
What is Change of Company/ LLP Registered Office?
The registered office of a company or LLP is the principle place of business and all official correspondence from the Ministry of Corporate Affairs is sent to the mentioned location. The registered office address can be changed within the local limits of the city, town or village by simply giving notice to the concerned registrar within 30 days from the date of change. If, however, you are moving the registered office to another state, a special resolution needs to be passed and an advertisement needs to be placed in a newspaper, before notice is given to government.
Procedure for change of Company Registered Office:
1. Convene a board meeting by issuing notices to all directors.
2. Hold a board meeting and to decide on:
i) shifting of registered office from Jurisdiction of one ROC to another,
ii) calling of Extra Ordinary General Meeting, fixing of day, date and time of Extra Ordinary General Meeting.
3. Issue notice of EGM along with clear agenda of business, draft resolution for shifting of registered office from jurisdiction of one Registrar to another and explanatory statement to all members.
4. Hold the extra ordinary general meeting on appointed date and time and obtain approval of members by passing a special resolution for shifting of registered office from jurisdiction of one Registrar to another.
5. File form MGT – 14 within 30 days of passing of special resolution along with notice of EGM, Certified True Copy of special resolution with explanatory statement annexed thereto.
6. Notify Registrar in e-form INC – 22 within 30 days from the date of passing of the resolution.
7. Receipt of Address of the new registered office of the company must also be incorporated on all items of stationery, letterhead, Invoices sign boards and at all other places wherever it occurs.
Procedure for change of LLP Registered Office:
1. Board Resolution- Hold a meeting and secure consent from all the partners for shifting the registered office of the LLP to another place.
2. Authorisation- Authorise any designated partner to file necessary application for change of Registered address with the registrar and to do any other matter related thereof.
3. Filing- Intimate the Registrar of Companies about change of Registered Address within 30 days of decision by the partners by filing FORM 15 with prescribed fee to registrar of LLP.
4. Incorporate Changes- Receipt of Address of the new registered office of the LLP must also be incorporated on all items of stationery, letterhead, Invoices sign boards and at all other places wherever it occurs.
Documents required for change of Registered Office of Company or LLP:
1. In case the registered office owned by the company itself, the conveyance deed of the property in the name of the company is required.
2. In case the registered office is taken on lease/rent by the company, the lease deed or the rent agreement and rent receipts (in case of rental) is required. The rent receipt cannot be older than one month.
3. In case the office is owned by the director or any other persons and the premises are not on lease by the company, the company needs to attach proof that the company is permitted to use the place as its registered office. This may be in the form of a ‘No Objection Certificate’ from the owner.
4. DSC of the authorised director/ partner
5. Mobile phone bill (Not older than 2 Months)
6. Telephone bill (Not older than 2 Months)
7. Electricity bill (Not older than 2 Months)
8. Gas bill (Not older than 2 Months)